General Expo Questions
Can I book a tour of the facility?
Absolutely! We love to show prospective customers all the Expo has to offer. Please give us a call and let us know what area you would like to see. We are happy to walk you around and let you look at all the options available.
Tours can be of the entire facility or just the amenities and areas you are wanting to book.
Call the office - (979)823-3276 to schedule your tour today.
How do I reserve a date?
Depending on availability, dates will be booked through one of the Expo's Sales Managers. Once a date has been determined you will be required to pay a security deposit to hold that date. The deposit is typically one half of your rental fee: this can vary depending on the nature of your event. Deposits are refundable after the event, but are not applied to any other venue fees.
-Please do not use our events calendar to determine availability, as there may be others in progress.
Can I book any date I want?
Before scheduling your event you must speak with a Sales Manager to ensure your requested date is available. The Expo has many events scheduled, we recommend calling as soon as possible to check that your desired date is available. Dates/Events should never be advertised without a deposit on file, and approval from a Sales Manager with confirmation of availability.
Once I decide I want to book, what do I do next?
Once you know what areas you need for your event our Sales Manager for your specific area will put together pricing and reserve your date. Remember a deposit is required to secure your date and is not held until we have the deposit on file.
Do we have to provide Insurance?
Yes, General Event Liability insurance is required.
No, home owners insurance is not the same.
We recommend googling single day event insurance as a place to begin looking for insurance coverage.
All contracted dates must be included in the policy.
Failure to obtain proper insurance will result in a canceled event.
Is alcohol allowed?
Yes. However, there is no "BYOB" "Bring Your Own Beverage". Any Alcohol served MUST be provided by one of our Approved Alcohol Providers. The providers names can be found under "EXPO EXTRAS/VENDORS"
- Bottle Service is never allowed at events, guests may only be served individual servings.
-The Expo does not allow shots be taken during the course of any event.
Is security required during my event?
Security is required at all events with few exceptions. The Sales Manager who assists you in booking your event will guide you through your security requirements.
Arena & Pavilion FAQ's
What is the seating capacity of the North Arena?
The Arena has 3,000 permanent bleacher seats. This includes VIP seating in the north and south end of the Arena. These seats are accessible by elevator and feature 19-22" stadium seats.
ADA accessible and wheelchairs seats are available.
Are outside shavings allowed?
No outside shavings are allowed to be brought onto the Expo grounds. Shavings are available to be purchased during each events and a minimum of 1 bag of shavings per horse stall is required.
Anyone caught bringing outside shavings onto the premises will be asked to remove them.
Exhibit Hall FAQ's
What is the size of the Exhibit Hall?
The Exhibit Hall has a total of 28,800 square feet of continuous space. It can be divided into 5 separate rooms that range from 2,900 sq. ft. to 11,500 sq. ft.
What size events do you host?
Depending on the type of event and its unique set up requirements, the Exhibit Hall can accommodate events with attendance from as few as 50 guests up to 2,000 guests.
Is security required during my event?
Security is required at all events with few exceptions. The Sales Manager who assists you in booking your event will guide you through your security requirements.
How will the room be set-up?
Upon booking your event, an event coordinator will be assigned to assist you as you plan for your event. Within your parameters they will assist you in developing a room layout that meets your needs.
Who is responsible for clean-up following the event?
You are asked to remove any items you brought in for the event. This includes decor items, left over food and beverage, and any other personal items. You are also expected to clear tables and remove all trash to an appropriate receptacle.